The Complete Time-Off Tracking System for Your Team
A unified dashboard for managers and employees. Upgrade to an easier way of tracking leave. Manage vacation, sick leave, and paid time off with a tool that is designed to be incredibly simple and easy to use.
This week
Apr 13 – 19
Out today
Karen H. — Remote
Apr 14 – 16
How it works
The modern pulse of your team's presence. It's the easiest way to respect everyone's time off while keeping the whole office perfectly in sync.
Submit your request
Picking your vacation takes seconds. Your request hits the team schedule instantly to keep everyone informed and prevent overlapping plans.
One-click manager approval
Approvers see the full team schedule before making a decision. Once confirmed, the system updates your status and balance across the company.
History and balances
Every confirmed day is automatically logged and calculated for you. You can check your history or remaining time off whenever you need to, knowing that the numbers are always up to date.
Complete leave management, built to work your way
Set your own allowances, create custom leave types, and import your existing data to get a clear, real-time view of your team’s availability.
Custom Leave Categories
Define the specific types of time off your company uses, such as vacation, sick leave, or remote work days.
Automated Team Summaries
Stay updated without manual checking by receiving daily or weekly reports sent directly to your email.
Global Holiday Support
Access official public holiday data for over 100 countries instantly.
Fast Data Migration
Move away from spreadsheets in minutes by importing your existing employee data and leave records.
Fair pricing, total flexibility
Professional leave management that fits your budget. Choose your tier to skip the spreadsheets and start planning better. No strings attached — cancel anytime.
The Startup Plan
- Up to 20 members: Perfect for teams finding their rhythm.
- Simple & Easy: A unified dashboard built for speed and clarity.
- Universal Access: Manage vacation and sick leave on any device.
The Corporate Plan
- 20+ members: Custom setups built to handle larger, more complex teams.
- The Gold Standard: Upgrade to professional-grade accuracy and reporting.
- Hands-on Support: Direct access to our team to help you get everything running smoothly.
App Launch
is Coming Soon
The Vacation Flow mobile app is on its way — manage leave, approve requests, and stay on top of your team's schedule from your pocket.
Team calendar
April 2026
Upcoming
Helen B. — Vacation
Apr 8–10
Karen H. — Remote
Apr 14–16
Frequently asked questions
Everything you need to know about Vacation Flow and how it works.
Honestly? Because most tools are a headache to look at. We didn't want another complicated HR system. We wanted a clear, visual way to see the team's energy. It's built for people who want to manage their time, not manage their software.
Yes. We designed the onboarding process to be entirely frictionless. You can integrate your team and set your first leave policy almost instantly without ever needing a manual.
Absolutely. You shouldn't have to guess if a tool works for you. Start using Vacation Flow for free and see how much friction it removes from your office. If it helps your team rest better and work clearer, you'll know it's the right fit.
The free version gets you moving, but the paid plan is built to let you stop worrying about the details. It handles the messy parts of a growing team—like tracking history beyond a few months, setting up complex policies for different roles, and automating the stuff that usually ends up in a messy spreadsheet.
The entire world. We've pre-loaded global holiday calendars so you don't have to manually block out the days. You can even mix and match regions if your team is scattered across different continents.
Vacation Flow is engineered to manage the full spectrum of team presence. Beyond standard leave, the system allows for the precise categorization of remote work, deep-work sessions, and medical absences.
Yes. The platform serves as a complete overview of your team's availability. By including categories for medical leave, remote sessions, and personal breaks, it replaces multiple spreadsheets with one clean interface.